It is recommended that BOLD reimbursements be booked directly in AccountEdge (US) or Lonewolf (Canada) for capped and non-capped associates to the Chart of Accounts expense account designated for BOLD Reimbursements (AE 6-9190; LW 6919-0000) using one of the following methods:
1. Issue a credit on the associate’s office bill and code this credit to the designated BOLD Reimbursements expense account
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2. Issue a check directly to the associate and and code this check to the designated BOLD Reimbursements expense account.
If all these reimbursements are booked directly through AccountEdge (US) or Lonewolf (Canada), this will provide a good accounting trail of all the associates that received reimbursements who had closings from the class and exactly how much the MC has reimbursed for BOLD.
In the past, market centers may have issued reimbursements through a closing DA; this method is included here for informational purposes only. If an associate in the Market Center has not capped, the reimbursement of CO$ on the Disbursement Authorization (DA) can be added back into the associate commission portion of the DA. When booking the CO$ reimbursement this way the associate’s 1099 income will increase by this amount. However, when an associate is capped, the CO$ reimbursement cannot be booked through the DA. The system will not allow the Market Center to give back more commission/CO$ than the associate is receiving.